Step 1
See the end date before it arrives
A few doors still produce overlapping expirations. The coming end date should be on the unit so you start the conversation with time left, not after the term already lapsed.
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How-to for small landlords
How to renew a lease as a small landlord.
Renewal is a process on the unit: see the end date coming, send an offer, get a signature, and replace the term. Remembering to ask in June is not that process.
Why it slips
Month-to-month usually starts because nobody started the offer.
- The end date lives in your head. It arrives and you are month-to-month by accident.
- You talked about staying. There is no offer on the unit, so nobody can show what was proposed.
- They signed something. The old term is still the one that shows up when you open the file.
A clean next term
Four steps before the old lease ends.
Step 2
Send one written offer
New rent, new end date, and a reply-by date. A hallway yes is not a file. This is the renewal step, not storing last year's PDF.
Step 3
Get the renewal signed
Paper or e-sign. The signed term belongs on the same unit as the offer. If they decline, record that too so you are not guessing in 30 days.
Step 4
Replace the dates on the unit
Once it is signed, the current term should be the new one. An old end date left on the file is how you send next year's offer late again.
In Rentway
The offer, the signature, and the new dates sit on the unit.
Rentway is property-management software for landlords and managers. Renewal is a new term on the property, with e-signature when you need it. This is not a filing-cabinet recap.
Upcoming end dates visible on the unit
A written renewal offer you can find later
Signed renewals attached to the same rental
Current term dates that match what they signed
FAQ
- What if they do not want to renew?
- Record the no on the same unit so you start the vacancy on purpose. A declined offer is still a file. Follow your lease and local notice rules. This is not legal advice.
- Can I try Rentway first?
- Yes. Rentway is a 14-day free trial with no card required. Live plans are on the pricing page.
Start the renewal before the term runs out.
Try Rentway for 14 days with no card required and run renewals as an offer and a signed term on the unit.
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